3. Activating a group room
To give your new group its own group room, you need to activate it. Navigate to “Edit group room,” click the edit symbol and check “Activate group room.”
Fig. 6: Activating a group room Once you have activated the group room, you can enter and use it immediately.
Fig. 6: Activating a group room Fig. 7: Entering a group room Group rooms essentially work like any other CommSy room, but you can restrict access so only selected members of the primary CommSy project room can enter them. Fig. 8: A newly created group room ready for use
Access to the group room
By default, a new group room is open to all members of the project room to which it belongs. To restrict access, open the group room settings. Under “Basic settings,” open the drop-down menu labeled “Access check” and select one of the following options.
- If you do not wish to restrict access to the room, select “Deactivate.” This opens the group room to all members of the primary project room.
- If you select “Always,” you will receive an email whenever a user requests access. You can manually approve or reject their request.
- If you select “Code,” you need to enter an access code into the text field that appears. You can choose any code you like. In this case, users will be asked to enter the code before they can access the group room.
Fig. 9: Restricting access to the group room